Created Once, Used by Many – Dynamic Forms Sharing Across NHS Trusts

How Dynamic Forms is Fostering Collaboration Across NHS Trusts

Created Once, Used by Many, NHS Trusts have access to a powerful advantage of inicio’s Dynamic Forms platform: the ability to share digitised forms across organisations. This collaborative approach is not just saving valuable time and resources—it’s fostering innovation and standardisation across the NHS.

The Power of Shared Innovation

When one Trust creates a new digital form in Dynamic Forms, they’re not just solving their own immediate needs. They’re potentially creating a resource that can benefit dozens of other NHS organisations. This collaborative approach embodies the NHS’s principle of shared learning and collective improvement.

Breaking Down the Benefits

Time and Resource Efficiency

Eliminate duplicate form creation efforts across Trusts
Reduce development and testing time
Share best practices automatically
Leverage existing, proven solutions

Standardisation Opportunities

Promote consistent documentation across NHS organisations
Ensure compliance with national standards
Reduce variation in form design
Enable better data comparison across Trusts

Quality Improvement

Forms are tested and refined through real-world use
Continuous improvement through shared feedback
Best practice embedded in form design
Reduced risk through proven implementations

Real-World Applications

Consider these common scenarios where form sharing proves invaluable:

Clinical Documentation

Consent forms
Risk assessments
Clinical pathways documentation
Patient questionnaires

Operational Forms

Theatre checklists
Ward round documents
Handover forms
Safety checklists

Administrative Processes

Patient registration forms
Staff documentation
Audit forms
Incident reports

The Collaborative Process

The sharing process in Dynamic Forms is straightforward:

Trust creates and implements a new form
Form is reviewed and optimised based on user feedback
Form becomes available in the shared library
Other Trusts can adopt and customise as needed
Continuous improvement through collective feedback

Cost-Saving Implications

The financial benefits of form sharing are substantial:

Reduced development costs through shared resources
Lower implementation time and associated costs
Minimised training requirements using proven designs
Decreased risk through tested solutions

Future Possibilities

This collaborative approach opens doors to:

National standardisation initiatives
Shared innovation projects
Cross-Trust quality improvement programmes
Unified approach to digital transformation

Oracle Cerner Integration

The integration with Oracle Cerner EHR means that shared forms:

Maintain consistent functionality across all Trusts
Interface seamlessly with existing workflows
Preserve data integrity standards
Support unified reporting capabilities

The Bottom Line

The ability to share forms across Trusts represents more than just a technical feature—it’s a pathway to NHS-wide collaboration and improvement. As more Trusts adopt Dynamic Forms, the library of shared resources grows, creating a valuable ecosystem of tried and tested solutions.

For NHS leaders looking to accelerate their digital transformation while optimising resources, Dynamic Forms’ sharing capability offers a proven path to efficiency. It’s not just about digitising forms—it’s about building a collaborative future for the NHS.